4th SOHO Workshop on Helioseimology

The Fourth SOHO Workshop will take place on April 2-6, 1995, at the Asilomar Conference Center, Pacific Grove, California, USA, hosted by the Solar Oscillations Investigation group at Stanford University. This announcement includes the program of invited papers and scientific sessions, plus logistical arrangements. A final announcement is also being sent by regular mail, containing maps and other useful information.

REGISTRATION

A registration table will be set up in the Asilomar Administration Building (see map), beginning at 3 pm on Sunday, 2 April. When you arrive at Asilomar, please go to the Administration Building to receive your meeting materials and housing assignment. Someone will be at the SOHO Registration table until 6 pm. If you arrive after 6 pm, the people at the Asilomar front desk will be able to help you.

Beginning at 7 pm, the SOHO registration table will move to the poster room, Firelight Forum, where the Opening Night Reception will be held. If you arrive later in the evening, you will still need to go to the Administration Building for housing check-in.

Full housing and registration fees must be paid upon arrival at Asilomar. The registration fee at that time is $250. Payment may be in the form of cash, personal check, money order, or travelers checks. Credit cards cannot be accepted. Sorry, we cannot accept checks from banks outside of the United States, or payment in any currency other than U.S. dollars. Payments by foreign conference participants should be submitted in cash (U.S. dollars), U.S. travelers checks, or a money order in U.S. dollars, through a U.S. bank. Please make checks payable to Stanford University.

If you must have a check already made out before coming to the meeting, please check with Margie Stehle to find out what your total will be. As noted below, many people will owe amounts different from what was stated on the Housing Registration Form.

ACCOMMODATIONS

Participants will be housed either at Asilomar or at nearby motels. Because the response to our 2nd Announcement was so great, there are not enough rooms available at the Conference Center to house all participants. Because of this, the amount of money owed for housing may not be the same as appeared on the 2nd Announcement. Specifically, many participants may be housed in Deluxe units when they had requested Historic (all Historic rooms were assigned by the day of the housing deadline (27 January) and Deluxe units were gone soon afterward), and others will be in motels, where the prices are higher.

An e-mail message was sent to many participants who had requested single rooms, asking if they would be willing to share a room, in an attempt to have everyone housed at Asilomar. If you did not receive that message, and would be willing to share, please let Margie Stehle know as soon as possible (mstehle@solar.stanford.edu). It's one good way to save money!

SCIENTIFIC PROGRAM

The 4th SOHO Workshop will focus on the planned scientific analyses and measured prelaunch performance of the three helioseismology investigations: VIRGO, GOLF, and SOI. The workshop is also the 1995 GONG Meeting. Meetings of various project science teams will be interspersed with general scientific sessions.

An important goal of the workshop is to promote collaborations among experimenters, analysts, and theorists. We will get an overview of our discipline, see the latest results of our colleagues, and be challenged to think about new directions. The meeting will consist of a broad range of invited review talks, contributed posters, and working group sessions focused on specific science topics and project team objectives.

The reviews often introduce the following discussion sessions. If you would like to make a specific contribution to one of the working groups, please contact the organizer. The working groups cover everything from general scientific questions to specific data analysis details. The traditional GONG teams, the SOI science teams, and a few purely scientific sessions have sometimes been merged. The letter key in the program may help you identify the GONG and SOI Team connections.

All contributed talks will be presented as posters. Several sessions have been set aside for poster viewing. Refreshments will be provided during all scheduled poster hours. We currently plan to have all posters up for the entire meeting, though the large number of contributions makes space a little tight. Because space is so tight, we require that you do not exceed the 4 foot square space guidelines. A few contributors have submitted several abstracts; no author will be allocated more than 4 by 8 without special permission. Posters should be set up on Sunday evening or Monday. Each author will be asked to specify a time when s/he will be present to discuss the results with others. Details will be provided when you check in at the meeting.

Meetings begin each day at 8:30 am. The morning and afternoon are divided into two 90 minute sessions that include plenary reviews and parallel working group meetings. Each day closes with a poster session. Refreshments will be available in the poster area later in the evening as well. Lunches and breaks are generous to encourage interaction. The sessions have been organized topically with no more than two working groups meeting in parallel. Each residence at Asilomar has a small meeting area that can be used for additional small groups as well.

PROGRAM

ABSTRACTS

PUBLICATION

ESA will publish the conference proceedings soon after the conference, according to formatting rules that have already been provided to those submitting abstracts. The size budget for contributed paper is 6 pages. Invited reviews may be as long as 16 pages, as may working group reports. If you have questions about your manuscript or the publication procedure, please contact the organizers or the ESA editor (Bruce Battrick, bbattric@vmprofs.estec.esa.nl) as soon as possible. Through the kindness of Rob Rutten, a LaTex template is available: please contact Margie Stehle if you would like a copy. To facilitate rapid publication, contributed papers must be provided in camera ready form at the meeting or shortly thereafter.

TRANSPORTATION

Pacific Grove is situated approximately 125 miles south of San Francisco. It is possible to fly to the Monterey Airport from either the San Francisco or San Jose International Airports. The fare to Monterey from San Francisco is $138 round-trip on United Express, and from San Jose, $193 round-trip on Reno Air. >From the Monterey Airport, a taxi ride to Asilomar will cost approximately $10. Alternatively, rental cars can be procured for the drive of about 2 hours from San Francisco or 1 hour from San Jose.

Once at Asilomar, automobiles will not be necessary. The registration fee includes bus transportation to the Monterey Bay Aquarium for the banquet on Wednesday night.

WEATHER

It is likely to be cool at Asilomar in April, with daytime temperatures ranging from the 50s to the 70s (possibly higher), and night-time temperatures possibly dropping lower. Rain is quite possible, as is fog. It might be warm and absolutely beautiful, or wet and miserable. Be prepared for anything! Dress will be very casual throughout the meeting, with jeans being normal wear. You might want to dress up a bit for the Aquarium dinner, but that's entirely optional.

COMMUNICATIONS

Messages may be left for you at the Asilomar Conference Center: the number is 1-408-372-8016. Telephone messages will be delivered to conferees' rooms. The fax number is 1-408-372-7227.

Letters may be addressed to conferees with their name and the name of the conference in care of

Asilomar Conference Center, P.O. Box 537, Pacific Grove, CA 93950

ACKNOWLEDGEMENTS

The Scientific Organizing Committee members are J.T. Hoeksema, chairman; V. Domingo; C. Froehlich; A. Gabriel; D. Gough; A. Kosovichev; J. Leibacher; and P. Scherrer. The Local Organizers are Todd Hoeksema and Margie Stehle. The SOC wishes to thank the invited reviewers and working group leaders for their contributions. The Organizers would also like to acknowledge the financial support of the SOI/MDI project, ESA's SOHO Project Office, NASA's SOHO Project Office, the GONG Project, and the organizers of the 3rd SOHO Workshop.